Land Registry Practice Guide 40 – Land Registry plans – Supplement 6 – Other Land Registry plan related services and guides
Issued: June 2012
Scope of this guide
This supplement describes other plans related services and other sources of mapping guidance.
1 Abbreviations used
In this guide:
‘LRR 2003 means the Land Registration Rules 2003.
2 Searches of the index map
Not all the land in England and Wales is currently registered. When land is registered it is given a unique reference number - the title number.
Land Registry keeps a computerised map based on the Ordnance Survey map referred to as the index map. This computerised map provides an index of the land in every registered title and pending application for first registration: r.10 (a), LRR 2003. We do not hold any title information on properties that are not registered.
Any person may apply using form SIM for an official search of the index map: r.145, LRR 2003. The certificate of result will show whether or not the land searched is registered, the title numbers that affect and the type of registration that has been disclosed.
You should be aware that the official search of the index map service is quite separate from the official copy service through which you can obtain copy title plans and registers relating to land known to be registered.
3 Illustrative plans
If your SIM result reveals six or more titles, you will be provided with a list of title numbers. Our ‘Illustrative Plans’ service provides a colour-coded plan showing how these titles relate to each other.
Illustrative Plans help you visualise the relative locations of titles revealed through a SIM and multiple SIM results can be amalgamated on one Illustrative Plan. An Illustrative Plan can help you visualise any unregistered land within your original search area.
Illustrative Plans are prepared using the latest Ordnance Survey detail at the most appropriate scale and are available on five paper sizes: A4, A3, A2, A1 and A0.
To find out more about the illustrative plan service visit Land Registry’s website at www.landregistry.gov.uk or call our Add Value Team free on 0800 6781678 or email commercial.services@landregistry.gsi.gov.uk.
4 Electronic Extent Data (Polygons)
Land Registry can help you to manage your assets and liabilities and to inform your planning or policy decisions by supplying customers with Electronic Extent Data in the form of Polygons.
You can request polygon data for:
- an electronically-defined geographical area electronically defined by you
- a verbally-defined geographic area; specific title numbers,
- properties owned by a specific proprietor.
We then send you the polygons you have requested in an open standard file format.
When you view the Polygons within your Geographic Information System (GIS) software, you see the title number of each Polygon embedded for easy identification.
Polygons allow you to have a spatial understanding of the registered assets within your portfolio and identify ownership patterns within geographical areas of interest.
To find out more about the Polygons service visit Land Registry’s website at www.landregistry.gov.uk or call our Add Value Team free on 0800 6781678 or email commercial.services@landregistry.gsi.gov.uk.
5 Land Registry practice and public guides
Copies of all Land Registry practice and public guides can be downloaded from Land Registry’s website at www.landregistry.gov.uk
Practice Guide 10 – Official searches of the index map
Explains how you can find out whether a property is registered or not and, if so, its title number.
Practice Guide 11 – Inspection and applications for official copies
Explains how to obtain a copy of a title plan.Public Guide 19 – Title plans and boundaries
Specifically aimed at answering some questions about the title plan and boundaries.
Practice Guide 41 - Developing estates - registration services
Guide contains the following six supplements:
- Supplement 1 – Estate boundary approval.
- Supplement 2 – Estate plan approval.
- Supplement 3 – Approval of draft transfers and leases.
- Supplement 4 – Plot sales – transfers and leases.
- Supplement 5 – Detailed plan requirements and specification – guidance for surveyors.
- Supplement 6 – Voluntary application to note overriding interests.
Practice Guide 49 – Return and rejection of applications for registration
Includes notes on the rejection of plans.
Practice Guide 60 – Commonhold – section 4.3 The CCS plan
Gives details of the requirements and specifications for commonhold community statement plans.
6 Enquiries and comments
If you have a particular concern that is not covered by this guide, please contact Customer Support in advance of the transaction – see Contact details. If the transaction is particularly complex, it may be better if you make your enquiry in writing at the Land Registry office that will process your application. See Practice Guide 51 – Areas served by Land Registry offices.
If you have any comments or suggestions about our guides, please send them to:
Central Operations Group
Land Registry
Trafalgar House
1 Bedford Park
Croydon
CR0 2AQ
(DX 8888 Croydon 3)
You can obtain further copies of this and all our guides free from Customer Support or you can download them from our website in English and Welsh at www.landregistry.gov.uk
Land Registry advisory policy
We offer advice to our customers through our publications and Customer Support information and through the day-to-day handling of applications.
We provide factual information including official copies of registers, title plans and documents, searches and details of our forms and fees.
We provide procedural advice to explain how the land registration system works and how to make applications correctly. This includes:
- advice in advance of an application, where this is requested
- where an application is defective, advice as to the nature of the problem and what options, if any, are available to put it right
- an approval service for estate layout plans and certain other land registration documents.
There are limits to the advice that we will provide. We will not provide legal advice.
This means that:
- we will not approve the evidence to be produced in support of a registration application before we receive the application
- apart from procedural advice, we will not advise on what action to take
- we will not recommend a professional adviser but can explain how to find one.
We provide advice only about real cases, not about theoretical circumstances. We will not express a view on questions where the law is complex or unclear except where the question arises on a live registration application.
In providing this factual information and procedural advice we will:
- be impartial
- recognise that others may be affected by what we say
- avoid any conflict of interest.
Contact details
For customer enquiries and to request this publication in an alternative format please contact Customer Support at customersupport@landregistry.gsi.gov.uk or telephone 0844 892 1111, or 0844 892 1122 for a Welsh-speaking service, from Monday to Friday between 8am and 6pm. Calls cost 3p a minute on a BT standard tariff, in addition to the current set up/connection charge. Calls from other tariffs, service providers and mobile phones may cost more. We do not receive any revenue from these calls.
To obtain copies of this and all our other guides, free of charge:
- view/download guides in English and Welsh at www.landregistry.gov.uk
- contact Customer Support.
Information in this guide
The information in this publication is for the purpose of providing general guidance about Land Registry's procedures and policies. It is intended only as a guide and does not cover every situation that may arise. It also does not limit Land Registry's ability to use its discretion when appropriate to do so, within the land registration legislation.
Chief Land Registrar
© Crown copyright 2013 Land Registry
Not to be reproduced without permission from The Forms Unit, Land Registry (under the delegated authority from the Controller of HMSO), Trafalgar House, 1 Bedford Park, Croydon CR0 2AQ
