Practice Guide 40 – Land Registry plans – Supplement 1 – The basis of Land Registry plans

Issued: June 2012

Scope of this guide

This supplement describes the origins and scales of Ordnance Survey mapping and how this relates to plans prepared by Land Registry.

1 Introduction

Ordnance Survey is the national mapping agency of Great Britain, with a long history of producing paper maps and intelligent geographic data. Ordnance Survey mapping shows topographical features that existed on the ground at the time of the survey. They are multi-purpose maps and the detail shown on them is not intended to represent property boundaries.

In the past all Land Registry plans were based on the large-scale paper maps published by Ordnance Survey; even today some plans remain in paper format. Land Registry now uses Ordnance Survey’s MasterMap® as a basis for all its plans.

2 Ordnance Survey mapping

MasterMap is Ordnance Survey’s definitive large-scale digital map data product. Ordnance Survey produces MasterMap in colour but, because Land Registry has traditionally used its own colour references to depict matters referred to in the register, Ordnance Survey colours within MasterMap are suppressed from Land Registry produced plans. For information purposes the examples below show extracts of both versions.

OS MasterMap is supplied and maintained in a seamless and consistent format but is surveyed and produced at different scales. The ranges of scales used are the same as those that Ordnance Survey has traditionally employed. Depending on the nature and location of the land being registered we will prepare title plans, as described in Supplement 5 – Title plans, broadly in line with the following scales.

• 1:1250 scale (1cm = 12.5m) for land in urban areas, see Example 1.
• 1:2500 scale (1cm = 25m) for land in rural areas, see Example 2.
• 1:10 000 scale (1cm = 100m) scale for land in mountain and moorland areas, see Example 3.

Example 1 – Scale 1:1250

Land Registry plan extract

OS Mastermap

© CROWN COPYRIGHT. Produced by Land Registry. Further reproduction in whole or part is prohibited without the prior permission of Ordnance Survey.

Example 2 – Scale 1:2500

Land Registry plan extract

OS MasterMap

© CROWN COPYRIGHT. Produced by Land Registry. Further reproduction in whole or part is prohibited without the prior permission of Ordnance Survey.

Example 3 – Scale 1:10 000

Land Registry plan extract

OS MasterMap

© CROWN COPYRIGHT. Produced by Land Registry. Further reproduction in whole or part is prohibited without the prior permission of Ordnance Survey.

3 Scale and accuracy of Ordnance Survey mapping

Utilising their standard surveying and mapping processes, it is not possible for Ordnance Survey to replicate the exact position of each physical feature on the ground. The degree of variation between the ‘real life’ position and that recorded on the map is known as the specified accuracy tolerance. This will mean that measurements scaled between features shown on Ordnance Survey mapping may not exactly match the actual distance measured between the same features on the ground. Different levels of accuracy apply dependent on the scale of the map and the original survey method used to create it. As a general guide, the width of a line on a 1:1250 Ordnance Survey map roughly represents 0.3 metres on the ground. The width of a line on a 1/2500 Ordnance Survey map roughly represents 0.6 metres on the ground. Ordnance Survey publishes expected confidence levels in the accuracy of their maps in terms of relative and absolute accuracy, which are summarised at section 3.2 Relative accuracy and section 3.3 Absolute accuracy respectively. It is for these reasons that Land Registry is unable to provide scaled measurements from title plans or from Ordnance Survey mapping.

Where an Ordnance Survey map has been enlarged from its original scale, the degree of accuracy remains the same as the original map specification. For example, a plan surveyed at 1:2500 and enlarged to 1:1250 will still be subject to the survey specifications of 1:2500 mapping.
It should be noted that copying, reducing or enlarging a plan is likely to distort its accuracy.

3.1 Accuracy categories

The large scale Ordnance Survey map has been produced at different scales using different surveying methods resulting in varying degrees of accuracy.

There are four accuracy categories.

• 1:1250 scale.
• 1:2500 scale resurvey/reformed.
• 1:2500 scale overhaul. Maps originally recompiled from pre-1946 County Series mapping.
• 1:10 000 scale.

Ordnance Survey describes accuracy in two ways.

• Relative accuracy.
• Absolute or positional accuracy.

3.2 Relative accuracy

Relative accuracy is a measure of the positional consistency of a data point in relation to other local points of detail. Relative accuracy compares the scaled distance between features measured from the map data with distances measured between the same features on the ground. The following table represents the relative accuracy applicable to the scale of capture.

To put this in more practical terms, if, at a scale of 1:1250 the distances between well defined points of detail 60.0m apart were measured on the ground, there would be an expectation that 95 per cent would be represented on the Ordnance Survey map by scaled distances of between 59.1m and 60.9m. Similarly, at 1:2500 resurvey the measured distances between points of detail 100.0m apart there would be an expectation that 95 per cent would be represented on the Ordnance Survey map by scaled distances of between 98.1m and 101.9m.

3.3 Absolute accuracy

Absolute accuracy is the measure which indicates how closely the coordinates of a point in Ordnance Survey map data agree with the ‘true’ National Grid coordinates of the same point on the ground. As the true position can never be known exactly, the statistic is quoted relative to the best known position determined by precise survey methods.

Ordnance Survey publishes the following expected absolute accuracy values for well-defined points within each category of mapping contained in the National Topographic Database.

*RMSE (root mean squared error) is the square root of the mean of the sum of the squares of the errors between the observations.

The above information is reproduced with the kind permission of Ordnance Survey.

4 Feature representation on Ordnance Survey mapping

The Ordnance Survey map shows permanent physical features, normally at ground surface level, together with a variety of descriptive information and symbols. Generally the Ordnance Survey map shows features more than 30cm high such as walls, fences, hedges or building outlines by firm black lines. Features less than 30cm high, such as kerbs or where two different surfaces meet, are shown by dotted black lines. Dotted black lines can also represent features that overhang such as the outline of a building above ground surface level or where a roadway passes underneath.
Whatever the feature, it is important to remember that its depiction is a snapshot in time; the map shows that there was a feature in a given position at the time the survey was carried out and is shown to a level of accuracy and completeness that the surveying and mapping techniques of the time allowed.

The only features the Ordnance Survey map shows within private gardens are permanent buildings more than 12 sq metres in area, roads and tracks over 100m long. The Ordnance Survey map also shows other continuous features such as streams and features that mark the line of an administrative boundary. Ordnance Survey map specification has changed over the years, which can lead to some apparent inconsistencies.

The amount of information shown on the Ordnance Survey map differs between the scales. More detail can be shown on a larger scale map than on a map of a smaller scale; therefore, a 1:1250 map is surveyed to include more information and detail than a 1:2500 map. For example, a small feature such as a 1 metre jut in a building or a small dog-leg in a fence can be shown at a scale of 1:1250 whereas it may not be possible to show the same feature at a scale of 1:2500. Another example would be where two features on the ground, such as a hedge and a fence, are too close together to be plotted correctly at scale. In this instance two features 1 metre apart at 1:1250 scale or 2 metres apart at 1:2500 scale will be represented by a single feature on the map. In determining which of the two features to show, Ordnance Survey adopts the following hierarchy. It will show the feature that:

• is used to merge an administrative boundary (for example, if the administrative boundary follows the root of a hedge, then it is the hedge that would be the surveyed feature)
• appears to define the extent of a property – remember that this is Ordnance Survey’s interpretation of a property extent as opposed to an extent to which documentary title has been show or that has been registered
• appears more important (for example, if there is a wall or hedge next to a stock fence, then it is the wall or hedge that would be the surveyed feature).

5 Availability of Ordnance Survey mapping

Land Registry cannot supply extracts of Ordnance Survey map data it holds, either generally or for conveyancing purposes. Ordnance Survey can supply up-to-date extracts of its maps direct through its network of Mapping and Data Centres. Ordnance Survey Mapping and Data Centres are a network of independent retailers around the country that have particular expertise in selling Ordnance Survey map products, and in particular, customised mapping. They are equipped with dedicated IT systems, linked directly to the Ordnance Survey database. To find the nearest centre, use the search facility within the Ordnance Survey website www.ordnancesurvey.co.uk.

6 Copyright

All Land Registry plans are Crown copyright and all rights are reserved. Please email any enquiries regarding copyright to copyright@landregistry.gov.uk.

7 Contacting Ordnance Survey

Further information on the scale, accuracy and how features are shown on Ordnance Survey mapping is available by:

• visiting the Ordnance Survey website www.ordnancesurvey.co.uk
• writing to: Customer Service Centre,Ordnance Survey, Adanac Drive, Southampton SO16 0AS
• email: customerservices@ordnancesurvey.co.uk, or
• or phone: 08456 05 05 05, or their dedicated Welsh language helpline: 08456 05 05 04 between the hours of 08:30 and 17:30, Monday to Friday.

8 Enquiries and comments

If you have a particular concern that is not covered by this guide, please contact Customer Support in advance of the transaction – see Contact details. If the transaction is particularly complex, it may be better if you make your enquiry in writing at the Land Registry office that will process your application. See Practice Guide 51 – Areas served by Land Registry offices.

If you have any comments or suggestions about our guides, please send them to:

Central Operations Group
Land Registry
Trafalgar House
1 Bedford Park
Croydon
CR0 2AQ

(DX 8888 Croydon 3)

You can obtain further copies of this and all our guides free from Customer Support or you can download them from our website in English and Welsh at www.landregistry.gov.uk